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Effective minute taking

Synopsis

To produce excellent minutes you need to be prepared, take good notes, understand the purpose of the minutes and have a sound grip on the basics of good written communication.

The course addresses all of these points.

 

Outcomes

As a result of attending the course, you will be able to:

  • develop a well-organised approach to taking minutes
  • prepare more effectively, including liaising with the Chair
  • plan before writing (actions or matter of record?)
  • select an appropriate format
  • ensure the writing suits the readers
  • produce minutes that are concise, clear and easy to read
  • use techniques which will help you to present complex proposals clearly and succinctly
  • summarise effectively
  • review your work effectively

 

Content

Identifying the problems

  • 'Have a go' minute taking exercise
  • What goes wrong?

The basics of good writing

Practical techniques to improve minute taking
  • Formal requirements
  • Action based minutes – identifying actions and outcomes
  • Matter of record – recording arguments and key points
  • Personal assertiveness as minute taker
  • Abbreviation
  • Use of templates, styles, presentation, layout

A clear guide to good practice

  • What will I do differently in future?
Format

The course uses a video of a meeting as the basis for exercises and discussion. The tutor uses feedback on delegates' work to bring out and reinforce the key techniques and learning points

Duration

3 hours

Delegates

Anyone with responsibility for taking formal or informal minutes

Maximum 12 per course

Tutors

Doug Robinson
Rachael Davis-Stollar

To discuss how we can help call Linda Moran on 0114 273 8300 or email Linda@KinchRobinson.com